Note: YM, some pics i’ve editted happened to be the same as the one posted at your blog. Didn’t know until i read it =)
Okay, as promised, here’s a post about what i’ve been busy on – FOMS Prom 2009
YM (the event director) invited me to be in the prom committees board early of the year (if i’m not mistaken). It was semester 2 back then. I was hesitating at first because i was having Sigma Project in hand, and i’m afraid i couldn’t cope with both the events and my studies if i join. But the end, after lots of thinking and bringing into account that i’m attracted to the offer because i’ve always wanted to be one of the people behind prom – for experiences. So, that’s how it happened =)
Started to find more people to join and then YM gave me a list of people that she’d placed under me. I was elected to be the Programme Head for prom. This FOMS Prom 2009 was later on called as Reflections: A walk to remember. It’s motive is to refresh and preserve the memories all students had have during their university life. The venue and date were then set to be at the Sunway Hotel Resort & Spa, on the 24th April 2009.
Then, meetings started among division heads, among division members and among ALL the commitees involved in prom. Yea, was kinda busy back then. I started to plan what to have and what to not have during prom. I discussed everything with SY, my event head. Since then, i had frequent meetings regarding prom, i think about at least once a week – high comms and division meeting.
Later on, we had our own booth for ticket selling. Sales wasn’t that good for the first few days, but then it grew rapidly soon after that. We sorta managed to sell off our targeted tables (50 tables) by the second/third week. Then we, the committees decided to extend the number of tables to 60 tables. The extra 10 tables sold off too. Then, after some discussions, a total of 80 tables were then decided. At the end of the day, we managed to sell off a total of 77 tables =) Hooray and congratulations to the Marketing Team for a fabulous work in promoting Reflections.
Meetings within division and meetings with high committees were still held frequently to keep each and every of us updated from time to time. The first time i visited Sunway Hotel was on the 6th March where we looked at the ballroom on where Reflections will be held. And yeah, i was amazed by the beauty of the ballroom =)
On my birthday, Prom Committees Photoshoot was held. All of us had fun on that night, seriously – with all the camwhoring wahaha!! My busy-ness continues as i was looking for performers on that night. Estrella and Dose Two was settled by SY and i was in charge of searching bands from MMU itself – cut cost =) I got several contacts from friends thus i contacted them. Same goes to the emcee for the night – he happened to be an ex-student of MMU @.@
My second visit to Sunway Hotel would be the time i went for food tasting. It was an official day where we’ll be meeting the people in-charge in Sunway and we’ll have a technical meeting regarding the event. It was quite a long meeting – choosing what to have on that day, which table cloth, napkin, chair, ribbon, etc. After the technical meeting, we had our very own meeting by ourselves in one of the cafes in Sunway Pyramid. It was seriously a looooong day for all of us!~ Phew
Selecting for prom king and queen finalists started then. Called them for a photoshoot, and from there, the high committees started to shortlist into 4 queens and 4 kings. It was really a tough decision to make between all the nominees seriously =/
After shortlisting the songs to be played on that night by the bands from MMU, i then went to listen to each of them (there’s 3 bands altogether) It was kinda tough to listen to them because they jam in different and FAR places. Sigh. One in Melawati, one in Subang and the other one is the nearest, Cyberia =) But then, i was lucky to have people to fetch me to those places =)
Days are getting near to 24th April. I started to get busier day by day – making sure everythings on schedule, making sure the timing are right, the bands are fine, the emcee knows whats going on, division members are well-informed, so on and so forth. Nonetheless i started to freak out at times too. Organizing such a big event, phew! Can be really stressful i tell you.
One week before the event was the most stressful week ever. Moreover, i fell sick – slight fever, flu, cough, sorethroat. I had lack of sleep everyday, then had meetings EVERYDAY, and preparing things that are needed for prom night itself. One the day before the event, the high committees were all camped in Laurel’s and Jia Qi’s place to wrap the prom king’s & queen’s boxes, collecting the programme book, collecting souvenirs for sponsors, and buying things that we need for the next day. Practically, i didn’t bother to touch anything educational but prom that week =) But i think all the hardwork got paid off well.
P/S: Next post up: Reflections 2009
2.28am
